The "Add to Calendar" sheet, every field filled in.
The QR encodes a short link that downloads a tiny .ics file — the universal calendar interchange format. Every phone calendar (Apple, Google, Outlook, Samsung) recognises it and offers a one-tap "Add" sheet with the event pre-populated.
Most people who say "I'll add it later" never do.
A printed invite with a date in plain text is a memory test. By the time the customer is in front of their calendar, the moment of intent has passed. A scan-to-add QR captures the intent in the same beat as reading the invite.
No typing the date wrong
"Was it Friday the 14th or Saturday?" — the .ics file is the source of truth, no manual entry.
Travel + reminder included
Location attaches automatically. Most calendars auto-suggest a travel-time reminder before the event.
Time zone safe
The event saves in the right time zone — international attendees see local time, no mental conversion.
Update without reprinting
Event time changed? Edit the destination in your dashboard. Every printed QR points at the new .ics.
Anywhere a date in the future loses to "I'll remember".
Every event organiser has the same problem: people commit verbally, then never actually look at the calendar. A scan QR converts intent to a calendar entry while the printed invite is still in their hand.
Wedding invites + save-the-dates
Print the QR on the card. Guests scan, the date locks into their calendar with the venue. Half your "did they get the invite" worry disappears.
Festival, conference, expo
On the badge, the wristband, the takeaway flyer. Attendees scan to save the next session, the next-year date, the after-party.
Yoga studio, gym, sport club
Recurring class schedule on the studio door. Members scan once to add every Tuesday for the season. They show up more often.
Bookings + special menu nights
Christmas menu nights, prix-fixe wine pairings, supper clubs. QR on the table card; one scan books it on the customer's calendar.
Pop-up shops + sales kickoffs
"Sale starts 5am Black Friday". Print the QR on every receipt the week before — committed customers add the alert, show up first.
Things people ask before they print the invite.
Does this work with Apple Calendar, Google Calendar, Outlook?+
Yes — all three (and basically every other calendar app) accept the .ics format. The phone's default calendar handles it; the customer doesn't need to choose which one. Calendar app installs are universal on iPhone and Android.
What if I need to change the event time later?+
Open the link in your dashboard, edit the starts/ends fields, save. The next person who scans gets the updated .ics file. People who already added the event to their calendar won't update automatically — for that you'd email them or send a calendar update through your event platform.
Can I add a Zoom or Meet link to the event?+
Yes — there's a URL field on the event form. Scanners get the link saved into the event's URL/notes section, so they can join with one tap from inside their calendar at the event time.
Does it support recurring events?+
The current form creates single-event .ics files. For recurring (weekly classes, monthly meetups), you can paste a full RRULE-shaped destination into the dashboard's URL field, or build separate QRs per session. We'll add recurring support to the public form if there's demand.
What about time zones?+
The event saves with an explicit time zone, so an international attendee opening the .ics sees their own local time, not the organiser's. Pick the venue's time zone in the form — every calendar handles the conversion.
Can I pair this with a WhatsApp QR for RSVP?+
Yes — print both on the invite. Scan one to add the date to the calendar; scan the other to message you with "I'm coming". The two QRs play different roles and both convert.
Print the invite. Watch the RSVPs land.
Free to start. Lifetime tier for your own domain and unbranded redirect pages.
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